You are successfully logged out of your my randstad account

You have successfully deleted your account

benefits administrator.

job details

summary

    job details

    Work closely with the Benefits Manager to manage all administration of employee benefit plans, to include, but not limited to: Pension, Private Medical Insurance, Childcare Voucher, Cycle Schemes, Life Assurance and Income Protection plans. Respond to benefit enquiries and complaints (to resolution). Ensure compliance with Groupe Policy and legislation. Fulfil all reporting requirements and utilising the benefits, HR and payroll systems. Maintain positive relationships with all internal and external customers. Work closely with the Benefits Manager, HR, Payroll, Finance and Treasury teams.

    what we offer
    • Stable job based on an employment contract
    • Attractive payment
    • Working in a multicultural and diverse environment with employees from over 30 countries
    • Significant opportunities for development within the organization
    • Training to improve knowledge, continuous access to a platform that facilitates the adaptation process in the company
    • Attractive benefits package: medical care, life insurance, Multisport card
    • Co-financing of language courses
    • Co-financing of cinema and theater tickets
    • Co-financing of holidays
    • Employee recommendation program
    • Teambuilding meetings
    • Fresh fruits
    • Lack of dress code
    • Remote work 
    your tasks

    Cycle to Work

    • Responsibility for all administration
    • Where invoices are raised for agencies ensure these are passed to the relevant Agency HR contact to arrange payment.
    • For Resources employees, raise PO and ensure payment created for invoice.
    • Handle all queries and ensure they are resolved promptly.
    • Ensure all changes are passed to payroll, on HR Admin log, HR database and save to efile.

    Childcare Vouchers (Edenred, ComputerShare)

    • Manage all suppliers
    • Responsibility for all administration and monthly payments of the schemes.
    • Ensure all changes are passed to payroll, on HR Admin log, HR database and save to efile.
    • Handle any future legislation changes, communicate with agencies, and amend policies, procedures, communications, etc.
    • Edenred: collate all actions for the month in the carry forward file, prepare .csv payment file taking account of the monthly changes, submit the order through the website, and ensure payment of vouchers is delivered to the employee by the Agency’s pay date. Set reminders in diary for this activity.
    • Create an annual PO for the invoice.

    Private Medical Plans

    • Handle Member queries, and ensure ‘AVIVA Rules’ are being followed by the agencies and ensure payroll
    • Assist during the annual renewal of the private medical.
    • Update AVIVA – healthpoint membership
    • Ensure payroll are updated accordingly

    Annual Medical Assessments

    • Arrange payment for any Annual Medical assessments for senior hires.
    • Make sure a PO is created and the invoices copies are sent over to the accounts payable team.
    • Ensure that the Annual Medical Assessment for heads of department.
    • Send an email to the employee explaining that this benefit is available to them and how they can apply.

    Denplan Insurance plan

    • Arrange payment on a monthly basis for the Dental plan invoices.
    • Make sure a PO is created and the invoices copies are sent over to the accounts payable team.
    • Create a monthly schedule of the costs and send this to the accounts payable team alongside the invoices to ensure recharging takes place.
    • Ensure membership information is logged on P11d spreadsheet.

    Season Ticket Loans

    • Approve and process through payroll any season ticket loan requests for employees.
    • Answer any queries from the agencies/employees regarding processing refunds or change of tickets.
    • Manage the payment of all invoices 
    • Responsible for renewing the annual open PO for the account.
    • Approve and process through payroll any season ticket loan requests for employees.

    Benefits Team Inbox

    • Manage Replies in a timely manner
    • Raise issues with the Benefits Manager
    • Saved queries in the appropriate files for future reference

     Miscellaneous

    • Undertake additional project work as and when required.
    what we expect
    • Very good knowledge of English
    • Experience in a similar position 

    Agencja zatrudnienia – nr wpisu 47

    Work closely with the Benefits Manager to manage all administration of employee benefit plans, to include, but not limited to: Pension, Private Medical Insurance, Childcare Voucher, Cycle Schemes, Life Assurance and Income Protection plans. Respond to benefit enquiries and complaints (to resolution). Ensure compliance with Groupe Policy and legislation. Fulfil all reporting requirements and utilising the benefits, HR and payroll systems. Maintain positive relationships with all internal and external customers. Work closely with the Benefits Manager, HR, Payroll, Finance and Treasury teams.

    what we offer
    • Stable job based on an employment contract
    • Attractive payment
    • Working in a multicultural and diverse environment with employees from over 30 countries
    • Significant opportunities for development within the organization
    • Training to improve knowledge, continuous access to a platform that facilitates the adaptation process in the company
    • Attractive benefits package: medical care, life insurance, Multisport card
    • Co-financing of language courses
    • Co-financing of cinema and theater tickets
    • Co-financing of holidays
    • Employee recommendation program
    • Teambuilding meetings
    • Fresh fruits
    • Lack of dress code
    • Remote work 
    your tasks

    Cycle to Work

    • Responsibility for all administration
    • Where invoices are raised for agencies ensure these are passed to the relevant Agency HR contact to arrange payment.
    • For Resources employees, raise PO and ensure payment created for invoice.
    • Handle all queries and ensure they are resolved promptly.
    • Ensure all changes are passed to payroll, on HR Admin log, HR database and save to efile.

    Childcare Vouchers (Edenred, ComputerShare)

    • Manage all suppliers
    • Responsibility for all administration and monthly payments of the schemes.
    • Ensure all changes are passed to payroll, on HR Admin log, HR database and save to efile.
    • Handle any future legislation changes, communicate with agencies, and amend policies, procedures, communications, etc.
    • Edenred: collate all actions for the month in the carry forward file, prepare .csv payment file taking account of the monthly changes, submit the order through the website, and ensure payment of vouchers is delivered to the employee by the Agency’s pay date. Set reminders in diary for this activity.
    • Create an annual PO for the invoice.

    Private Medical Plans

    • Handle Member queries, and ensure ‘AVIVA Rules’ are being followed by the agencies and ensure payroll
    • Assist during the annual renewal of the private medical.
    • Update AVIVA – healthpoint membership
    • Ensure payroll are updated accordingly

    Annual Medical Assessments

    • Arrange payment for any Annual Medical assessments for senior hires.
    • Make sure a PO is created and the invoices copies are sent over to the accounts payable team.
    • Ensure that the Annual Medical Assessment for heads of department.
    • Send an email to the employee explaining that this benefit is available to them and how they can apply.

    Denplan Insurance plan

    • Arrange payment on a monthly basis for the Dental plan invoices.
    • Make sure a PO is created and the invoices copies are sent over to the accounts payable team.
    • Create a monthly schedule of the costs and send this to the accounts payable team alongside the invoices to ensure recharging takes place.
    • Ensure membership information is logged on P11d spreadsheet.

    Season Ticket Loans

    • Approve and process through payroll any season ticket loan requests for employees.
    • Answer any queries from the agencies/employees regarding processing refunds or change of tickets.
    • Manage the payment of all invoices 
    • Responsible for renewing the annual open PO for the account.
    • Approve and process through payroll any season ticket loan requests for employees.

    Benefits Team Inbox

    • Manage Replies in a timely manner
    • Raise issues with the Benefits Manager
    • Saved queries in the appropriate files for future reference

     Miscellaneous

    • Undertake additional project work as and when required.
    what we expect
    • Very good knowledge of English
    • Experience in a similar position 

    Agencja zatrudnienia – nr wpisu 47