executive administrative assistant, warszawa

warszawa, mazowieckie
job type
apply now

job details

warszawa, mazowieckie
experience level
powyżej 24 miesięcy

job type
job category
Administrative & Support Services
contract type
umowa o pracę
working time
pełen etat
work system


dominika dral+48 697506810
reference number
/105/04/2021/DD - 69328

job description

For one of our clients we are currently looking for a candidate to join the Team as Executive Administrative Assistant.

what we offer

·      A culture of growth and development with a training budget.

·      We work remotely.

·      18 month contract of employment.

·      Opportunity to work in an international, multi-cultural environment.

·      Ambitious role in a global company.

·      Flexible working conditions.

your tasks

  • Managing and maintaining complex calendars to ensure accurate scheduling and organization.
  • Scheduling and coordinating internal and external appointments.
  • Drafting PPT slides, meeting notes and documents for the SPL.
  • Working closely with SPL on aligning Monthly Delivery Review processes and ensuring accurate execution.
  • Collecting and analyzing data/information, preparing and updating reports/files.
  • Maintaining and updating the Team’s organizational chart and contacts (SGs, DLs, aliases).
  • Reviewing Expense Reports on behalf of the SPL in a compliant and timely manner.
  • Tracking hardware refresh and updating assets list.
  • Raising and following up on Purchase Orders.
  • Managing and updating digital archive, Teams site, SharePoint, OneNote.
  • Facilitating new hire onboarding.
  • Booking travel and/or making changes on booked travel on behalf of the SPL.
  • Ensuring compliance with administrative operation policies and procedures.
  • Working closely with other Admins, internally and externally.
  • Maintaining effective communication with all relevant stakeholders.
  • Maintaining high integrity, confidentiality and excellent customer service skills.
  • Other daily admin tasks as needed. 

what we expect

  • Impeccable witten and oral English (C1)
  • Excellent interpersonal and communication skills
  • Can-do attitude
  • High level of attention to detail and accuracy
  • Ability to build good relationships, both internally and externally and has the abilty to interact with internal and external contacts at a senior level
  • Must be orgaized and methodical, with the ability to prioritize workload and duties
  • Highly enthusiastic, adaptable and flexible
  • Ability to work under pressure and to tight deadlines

Agencja zatrudnienia – nr wpisu 47