recruitment assistant, warszawa

warszawa, mazowieckie
job type
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job details

warszawa, mazowieckie
experience level
6-12 miesięcy

job type
job category
Human Resources
contract type
umowa o pracę
working time
pełen etat
work system


alicja ryłek+48 609306703
reference number
/51/05/2019/AR - 58245
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job description

It's ideal job for people, who would like to start or develop in HR area. Great company is looking for people, who will be supporting the UK HR Business Partnering and Talent team, employees and candidates from the UK & Scotland. Company ensures permament contract, attractive salary, wide range of benefits and nice office in Warsaw city center.

what we offer

  • possibility to get more experience and develop your career in HR area within one of the biggest international law company, prestigious and dynamic environment
  • possibility of taking part in new projects, facing challenges in rapidly growing company
  • stable employment – first trial then employment contract
  • working Monday to Friday, from 10:00 to 18:15
  • working in a small team with a few, supportive colleague and great atmosphere 
  • daily cooperation with the UK and possibility to develop your language skills
  • very comfortable office in the Warsaw’s city center
  • benefits package – private health care, sports card, group life insurance and discounts for cinema, theatre or bookstores and lunch card

your tasks

  • working on the ATS (application tracking system) and other systems according to whole candidate life cycle in recruitment proces – uploading documents, changing data and statuses, creating reports and metrics
  • maintaining all job descriptions, internal and external job postings and advertising
  • schedule and co-ordinate high volumes of interviews with candidates, recruitment agencies, hiring managers and interviewers, ensuring all parties have the necessary information and demonstrating an awareness of different time zones and arrange room bookings and video conferences
  • provide regular updates to the recruitment managers and head of recruitment regarding the status of interview requests
  • arrange online psychometric exercises and behavioural preference questionnaires, track candidate progress and provide updates and reports to the relevant managers or recrutiment coordinator
  • process candidate travel expenses and recruitment placement invoices, ensuring that all invoices are correctly coded, tracked and processed in a timely manner
  • responsible for offer and joiner process in relation to the recruitment of all staff, producing offer letters and contracts for all candidates, management of the pre-employment screening process
  • creation of payroll forms, ensuring the necessary approval is obtained from hr advisory, and sent to payroll in time for the monthly payroll cut off
  • co-ordinating the new joiner induction and associated production of timetables, arranging business cards for all new joiners
  • involvement in ad hoc projects as required

what we expect

  • excellent English skills (min. C1)
  • experience in administration, internal HR or recruitment agency
  • experience of working in managing high volumes of administration, documents and clear record keeping systems including databases
  • PC literate with a good working knowledge of MS Office, eg Word, Excel, PowerPoint, and Outlook, knowledge of HR systems would be an advantage
  • excellent customer/client facing skills, great communications and interpersonal skills
  • self-reliance, responsibility, accuracy and strong organisational skills
  • demonstrates professional, positive and proactive attitude
  • ability to work collaboratively as part of a team
  • experience of working within a law firm, corporate environment or professional services (SSC/BPO) organisation would be preferable but not essential

Employment Agency - registry number 47