executive assistant / office administrator, warszawa

aneta łyszkowicz, randstad
job type
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job details

warszawa, mazowieckie
office administration
job type
reference number
/316/09/2018/JS - 54019
aneta łyszkowicz, randstad
apply now

job description

For our client, a company from the service industry, we are looking for a person for the position: executive assistant / office administrator.

what we offer

  • Labour contract
  • International work environment
  • Very good working conditions
  • Competitive remuneration

your tasks

  • Responsible for the administration of the search process for all team search assignments.
  • Formatting, editing, proofreading, preparing and transmitting client deliverables.
  • Maintaining consultant calendar.
  • Preparing travel itineraries for the consultant, client or candidate in any part of the search process.
  • Supporting search team with account management and client relationship, including consultant expenses, client invoices/receivables and other financial reports.
  • Creating and maintaining an efficient file management and follow­ up system for all search processes.
  • Maintaining client and candidate communications through scheduling and prioritizing telephone and email communication.
  • Verifying degrees of candidates.
  • Consistently building strong relationships and good rapport with candidates and clients.
  • Maintaining the accuracy, quality and integrity of all search
  • Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading.
  • Maintaining client, candidate and companywide confidentiality.
  • Contributing to the team and office by providing reception relief and back-up assistance to other EAs.
  • May assist with database research and coding of records in collaboration with Associate or Research Associate practice resources.

what we expect

  • Higher education
  • 3-5 years on a similar position
  • Ability to work under pressure of time and a great organization of own work
  • Very good communication and interpersonal skills
  • Responsibility, multi-tasking, commitment to work
  • Advanced level of English
  • Very good level of Microsoft Office

Employment Agency - registry number 47