temporary workers, persons employed for outsourcing services, contractors, interns and trainees

•  Purpose(s) for processing

General HR management and administration purposes (including workforce management)

•  Categories of personal data

Identification information: (including home address, home phone number and mobile phone number), citizenship and country of residence, date of birth, (in exceptional cases) gender, digital signature and languages spoken.

Professional information: personal data related to your work including (without limitation) your job title, description and location, your department, professional email address, reporting levels, and employment status (full-time/part-time/etc.).

Performance-related information: including (without limitation) information on your performance reviews.

Family and dependent information: information related to your family and dependents including (without limitation) details regarding family composition (names, genders, ages), any "special needs" or education requirements for children or dependents, emergency contact information. 

•  Legal basis for processing

The processing is necessary for the performance of the temporary worker’s employment contract, contract for outsourcing services, internship and traineeship; and/or,

Processing is necessary for compliance with employment and social security legal obligations

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•  Purpose(s) for processing

Compensation, payroll and expense reimbursement (including reporting and billing to clients)

•  Categories of personal data

Professional information: personal data related to your work including (without limitation) your job title, description and location, your department, professional email address, reporting levels, and employment status (full-time/part-time/etc.).

Financial information: financial information including (without limitation) your bank account number, bank details.

Salary information:  salary information including (without limitation) recurring payments and benefits, bonus.

Special categories of data, such as: 

• Health-related information: health-related information including (without limitation) disability, sickness and absences and maternity leave information, as legally required.

Performance-related information: including (without limitation) information on your performance reviews.

•  Legal basis for processing

The processing is necessary for the performance of the temporary worker’s employment contract, contract for outsourcing services, internship and traineeship; and/or,

Processing is necessary for compliance with employment and social security/tax legal obligations.

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•  Purpose(s) for processing

Social security contributions (including pension, disability, and sickness insurance), health insurance, contributions to Employee Capital Plans (PPK), and other employee benefits

•  Categories of personal data

Financial information: financial information including (without limitation) your bank account number, bank details, PESEL.

Salary information:  salary information including (without limitation) recurring payments and benefits, bonus.

•  Legal basis for processing

The processing is necessary for the performance of the temporary worker’s employment contract, contract for outsourcing services, internship and traineeship; and/or,

Processing is necessary for compliance with employment and social security legal obligations.

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•  Purpose(s) for processing

non-wage benefits (including sharing personal data with companies providing benefit-related services, e.g., medical care, lunch cards, sports cards, etc.)

•  Categories of personal data

Identification data: including first name, last name, residential address, date of birth, PESEL number, and other data necessary to provide the benefit.

Professional information: work-related personal data, including position, department, e-mail address.

•  Legal basis for processing

Data processing is necessary for the purposes of the legitimate interests pursued by Randstad, which include providing non-wage benefits, or the processing is based on the consent of the person interested in the benefit.

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•  Purpose(s) for processing

Performance management, career development and training

•  Categories of personal data

Professional information: personal data related to your work including (without limitation) your job title, description and location, your department, professional email address, reporting levels, and employment status (full-time/part-time/etc.).

Performance-related information: including (without limitation) information on your performance reviews.

•  Legal basis for processing

The processing is necessary for the performance of the temporary worker’s employment contract, contract for outsourcing services, internship and traineeship; and/or,

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include the development and training of employees.

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•  Purpose(s) for processing

Fleet management

•  Categories of personal data

Identification information: name, home address, phone number.

Professional information: personal data related to your work including (without limitation) your job title, description and location, your department, professional email address, reporting levels, and employment status (full-time/part-time/etc.).

Vehicle information: information about your personal or company car including (without limitation) your license plate, parking tickets and driving fines.

•  Legal basis for processing

The processing is necessary for the performance of the temporary worker’s employment contract, contract for outsourcing services, internship and traineeship; and/or,

Processing is necessary for the purpose of the legitimate interests pursued by Ransdstad, which include safeguarding our assets.

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•  Purpose(s) for processing

Disciplinary and grievance management, investigations, appeals (including managing complaints) and handling reports through Randstad’s misconduct reporting procedure.

•  Categories of personal data

Identification information: (including home address, email address, phone number), digital signature and languages spoken.

Disciplinary information: information relating to disciplinary measures taken against you, if any.

Grievance information: in order to assist in the reporting of grievances and (suspected) misconduct within the Randstad Group of companies, we have established dedicated channels through which stakeholders may voice concerns, either through local reporting mechanisms in place at the level of the local Randstad Group companies or, for serious misconduct (including whistleblowing), through our Integrity Line, the Randstad Group reporting facility. Whenever we receive a grievance report or a report about (suspected) misconduct we may process personal data related to the complainant, the other individuals mentioned in the complaint and the person(s) that is/are subject of the complaint and/or of the investigation into the complaint. 

•  Legal basis for processing

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include the protection of company assets, protecting its legal interests and managing legal claims/disputes.

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•  Purpose(s) for processing

Dispute management and litigation

•  Categories of personal data

Legal/Dispute Data: Personal data that law enforcement authorities require us to disclose in connection with an investigation. Personal data that is necessary for Randstad to defend its rights in connection with a dispute or with proceedings before a court of law (or other dispute resolution body).

•  Legal basis for processing

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include the protection of company assets, protecting its legal interests and managing legal claims/disputes.

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•  Purpose(s) for processing

Health and safety management

•  Categories of personal data

Special categories of data, such as: health-related information including (without limitation) injuries and exposure, incident reports, disability, sickness and absences and maternity leave information, as legally required, sobriety check results.

To the extent we process these special categories of data, we will protect, secure and use that information in a manner consistent with this notice and applicable laws

•  Legal basis for processing

The processing is necessary for the performance of the temporary worker’s employment contract, contract for outsourcing services, internship and traineeship; and/or,

Processing is necessary for compliance with employment and social security legal obligations.

If not based on the above grounds: Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include the protection of its employees, company assets, protecting its legal interests and managing legal claims/disputes; or

protection of the vital interests of the Data Subjects

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•  Purpose(s) for processing

Managing holidays, leaves and other absences

•  Categories of personal data

Professional information: personal data related to your work including (without limitation) your job title, description and location, your department, professional email address, reporting levels, and employment status (full-time/part-time/etc.).

•  Legal basis for processing

The processing is necessary for the performance of the temporary worker’s employment contract, contract for outsourcing services, internship and traineeship; and,

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include improving efficiency in the workplace and the proper conduct of its business.

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•  Purpose(s) for processing

Compliance with labor, tax and social security laws and other legal or regulatory requirements (e.g. equal opportunity and workplace diversity requirements)

•  Categories of personal data

Identification information: your name and other contact information (including email address, phone number), gender, digital signature and languages spoken, PESEL.

Professional information: information related to your work including (without limitation) your job title, your location and your department.

Government issued identifiers: government issued identifiers including (without limitation) the national identification number, as legally required. This may include, without limitation, the provision of any further information that may be formally required by governmental or regulatory authorities. 

Special personal data: where necessary to comply with its legal obligations, or if otherwise permitted by or pursuant to law, Randstad may process data about race or ethnic origin, biometric data, health, sobriety control results, trade union membership, and/or personal data about unlawful or disruptive behavior. 

•  Legal basis for processing

Processing is necessary for compliance with employment and compliance with our legal obligations under labor, tax, social security and other laws and regulations.

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•  Purpose(s) for processing

IT support

•  Categories of personal data

Professional information: information related to your work including (without limitation) your job title, your location and your department.

Information you choose to share with us:  including (without limitation) information you share when using IT support or calling the helpline, and information about you that may be conveyed by your use of a webcam in communicating with us.

•  Legal basis for processing

The processing is necessary for the performance of the temporary worker’s employment contract, contract for outsourcing services, internship and traineeship; and/or,

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include safeguarding our assets and ensuring security of our information systems.

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•  Purpose(s) for processing

Facilities, security and contingency planning purposes

•  Categories of personal data

Information related to identification/access control cards: employee identification and access control cards may contain your name, photograph, employee number and may be linked to other details on record (department, phone number, license plate).

Visitor information: when accessing our buildings, we may collect your name, contact details, car plate number, identification, etc. for security reasons. Where we are legally permitted to do so we may also ask you to disclose information about your health (including information related to viral infections, flu, etc.) for health and safety reasons.

CCTV footage: we may process footage of you obtained through our use of CCTV surveillance systems.

•  Legal basis for processing

The processing is necessary for the performance of the temporary worker’s employment contract, contract for outsourcing services, internship and traineeship, internship and traineeship; and/or,

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include safeguarding and securing our assets, our facilities, our information systems and our people.

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•  Purpose(s) for processing

Network and device usage optimization and related security controls (including company network access and authentication)

•  Categories of personal data

Information related to your usage of Randstad devices, software and access to Randstad’s network: information related to your use of our devices, software and access to our networks, including (without limitation) your browsing history, your use of email, internet and social media, whether at the workplace, on our equipment or otherwise through our networks.

•  Legal basis for processing

The processing is necessary for the performance of the temporary worker’s employment contract, contract for outsourcing services, internship and traineeship, internship and traineeship; and/or,

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include safeguarding our assets and ensuring security of our information systems.

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•  Purpose(s) for processing

Preventing, detecting and investigating fraud and other crimes, and compliance with sanctions regimes (including identification of politically exposed persons, specially designated nationals  and screening against sanctions lists)

•  Categories of personal data

Identification information: your name and other contact information (including email address, phone number), date of birth, system ID, gender, digital signature and languages spoken.

Professional information: information related to your work including (without limitation) your job title, your location and your department.

Trade sanctions information relating to you: we may verify whether you are a politically exposed person, a specially designated national or otherwise subject to sanctions under applicable laws or regulations.

•  Legal basis for processing

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include the protection of company assets, protecting its legal interests and managing legal claims/disputes; and/or,

Processing is necessary to comply with our legal obligations (including when authorities or administrations ask information about a temporary worker).

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•  Purpose(s) for processing

Emergency and disaster management

•  Categories of personal data

Identification information: your name and other contact information (including email address, landline phone number and mobile phone number), gender, digital signature and languages spoken.

Family and dependent information: information related to your family and dependents including (without limitation) details regarding family composition (names, genders, ages), any "special needs" or education requirements for children or dependents, emergency contact information. 

•  Legal basis for processing

Based on a legitimate interest pursued by Randstad, which includes ensuring the safety of talent; and,

Where the above ground is not possible because local mandatory law requires so, only in those limited cases may this be based on a consent.

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•  Purpose(s) for processing

Relocation, mobility and travel management

•  Categories of personal data

Professional information: information related to your work including (without limitation) your job title, your location and your department.

Travel and expense data: travel and accommodation information and expenses including (without limitation) travel itineraries, hotel and travel reward cards.

•  Legal basis for processing

Processing is necessary for the performance of the temporary worker’s employment contract; and/or,

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include improving efficiency in the workplace and the proper conduct of its business.

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•  Purpose(s) for processing

To monitor and enforce compliance with Randstad policies and procedures

•  Categories of personal data

Identification information: your name and other contact information (including email address, landline phone number and mobile phone number), gender, digital signature and languages spoken.

Professional information: information related to your work including (without limitation) your job title, your location and your department.

Information related to your usage of Randstad devices, software and access to Randstad’s network: information related to your use of our devices, software and access to our networks, including (without limitation) your browsing history, your use of email, internet and social media, whether at the workplace, on our equipment or otherwise through our networks.

•  Legal basis for processing

For the purpose of the legitimate interests pursued by Randstad, which include safeguarding our assets and ensuring security of our information systems.

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•  Purpose(s) for processing

To monitor and enforce compliance with legal obligations applicable to us (including the requirements set out in your contract with us)

•  Categories of personal data

Identification information: your name and other contact information (including email address, phone number), gender, digital signature and languages spoken.

Professional information: information related to your work including (without limitation) your job title, your location and your department.

•  Legal basis for processing

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include the protection of company assets, protecting its legal interests and managing legal claims/disputes.

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•  Purpose(s) for processing

Recruitment and staffing

•  Categories of personal data

Professional information: information related to your work including (without limitation) your job title, your location and your department.

CV/resumes and other recruitment information: CV/resume, work history, information about your skills, your experience and educational background and other relevant information (such as your photograph, interview notes and personal data included in the cover letter or as part of the application process).

Financial data: financial information including (without limitation) your bank account number, bank details, VAT number.

Information you choose to share with us: we may process additional information if you choose to share that with us.

•  Legal basis for processing

The processing is necessary for the performance of the temporary worker’s employment contract, contract for outsourcing services, internship and traineeship; 

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•  Purpose(s) for processing

Employee surveys, statistical purposes

•  Categories of personal data

Identification information: your name and other contact information (including email address, phone number), gender, digital signature and languages spoken.

Professional information: information related to your work including (without limitation) your job title, your location and your department.

Survey results: we may process your responses to questions in surveys.

Information you choose to share with us: we may process additional information if you choose to share that with us.

•  Legal basis for processing

Based on our legitimate interest to survey our temporary workers so as to better understand their needs, to improve our services and to build and maintain a good relationship with our temporary workers and with the clients our temporary workers work at.

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•  Purpose(s) for processing

Business development and temporary worker engagement (including sending job-related communications, updates about available assignments, services and, where applicable, marketing communications that may be of interest to you).

•  Categories of personal data

Identification information:

Your name and contact details (including email address and phone number), gender, digital signature, and languages spoken.

Professional information:

Information related to your professional background, including (without limitation) your job title or role, location, skills, and experience relevant to assignments.

•  Legal basis for processing

Based on consent, where required, in particular for receiving marketing communications that are not strictly related to your temporary assignments or account management; and/or

Based on our legitimate interest, where applicable, to maintain and develop our relationship with registered temporary workers, to inform you about relevant opportunities, services, and updates related to your professional interests.

You may withdraw your consent or object to receiving marketing communications at any time by using the opt-out option provided in each communication or through your account settings.

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•  Purpose(s) for processing

Events

•  Categories of personal data

Identification information: your name and other contact information (including email address, phone number), gender, digital signature and languages spoken.

Professional information: information related to your work including (without limitation) your job title, your location and your department.

Photographs and video footage:  when participating in our events, meetings, conferences etc., we may process photographs or videos of you. 

•  Legal basis for processing

Based on our legitimate interest to organise events so as to better build and maintain a good relationship with the community of temporary workers and with the clients our temporary workers work at. 

In the context of such events, photographs or video footage may be taken, which may involve the processing of your personal data.

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•  Purpose(s) for processing

To manage memberships of employees to professional associations

•  Categories of personal data

Professional information: information related to your work including (without limitation) your job title, your location and your department.

Trade union membership: personal data revealing your trade union membership.

•  Legal basis for processing

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include improving efficiency in the workplace and the proper conduct of its business.

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•  Purpose(s) for processing

To perform internal and external audits.

•  Categories of personal data

Identification information: your name and other contact information (including email address, phone number), gender, digital signature and languages spoken.

Professional information: information related to your work including (without limitation) your job title, your location and your department, system ID.

•  Legal basis for processing

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include improving efficiency in the workplace and the proper conduct of its business, including compliance with laws and regulations.

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•  Purpose(s) for processing

To conduct corporate transactions (including mergers, acquisitions and divestments).

•  Categories of personal data

Identification information: your name and other contact information (including email address, phone number), gender, digital signature and languages spoken.

Professional information: information related to your work including (without limitation) your job title, your location and your department.

•  Legal basis for processing

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include Randstad’s interest in developing its business through mergers, acquisitions and divestment.

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•  Purpose(s) for processing

Internal and external communication

•  Categories of personal data

Name, surname, image

•  Legal basis for processing

The processing is based on consent.

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•  Purpose(s) for processing

Participation in contests and quizzes 

•  Categories of personal data

Name and other contact information (including email address, phone number), gender, digital signature and languages spoken.

•  Legal basis for processing

Processing is necessary for the purpose of the legitimate interests pursued by Randstad

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•  Purpose(s) for processing

Responses to DSARs

•  Categories of personal data

Identification and contact data: name, contact information, other categories of data necessary to confirm the identity of the individual person.

•  Legal basis for processing

Processing is necessary for the purpose of the legitimate interests pursued by Randstad and legal obligations concerning data subject rights.

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•  Purpose(s) for processing

Responding to queries

•  Categories of personal data

Identification and contact data: name, contact information, other categories of data necessary to confirm the identity of the individual person.

•  Legal basis for processing

Processing is necessary for the purpose of the legitimate interests pursued by Randstad.

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