what personal data do we collect about you? why do we need your personal data? how long we keep your personal data?

what personal data do we collect about you?

We process the following personal data about you:

  • Identification information – we may process your name and other contact information (including email address, landline phone number and mobile phone number), gender, digital signature and languages spoken.
  • Professional information – we may process information related to your work including (without limitation) your job title, your location and your department.
  • Photographs and video footage – when participating in our events, meetings, conferences etc., we may process photographs or videos of you.
  • Survey results – we may process your responses to questions in surveys.
  • Visitor information – when accessing our buildings, we may collect your name, contact details, car plate number, identification, etc. for security reasons. Where we are legally permitted to do so we may also ask you to disclose information about your health (including information related to viral infections, flu, etc.) for health and safety reasons.
  • Information you choose to share with us – we may process additional information if you choose to share that with us.

Trade sanctions information relating to you - we may verify whether you are a politically exposed person, a specially designated national or otherwise subject to sanctions under applicable laws or regulations.

why do we need your personal data?

Randstad processes your personal data only for the purposes specified below:

  • Purposes for which we process your personal data

To administer and manage the contractual relationship between Randstad and our clients and suppliers

  • Legal grounds for the processing of your personal data

Necessary for the performance of the contract between Randstad and the client or supplier

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  • Purposes for which we process your personal data

Business development (including sending direct marketing and offers) 

  • Legal grounds for the processing of your personal data

Depending on the circumstances this may be based either on your consent or on our legitimate interest to maintain good relations with our current or prospective clients and suppliers. You can always choose not to receive direct marketing and offers from us; see the section “Your data protection rights” below

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  • Purposes for which we process your personal data

Facilities, security and contingency planning purposes

  • Legal grounds for the processing of your personal data

For the purpose of the legitimate interests pursued by Ransdstad, which include safeguarding and securing our assets, our facilities, our information systems and our people

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  • Purposes for which we process your personal data

Health and safety management

  • Legal grounds for the processing of your personal data

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include the protection of its employees, company assets, protecting its legal interests and managing legal claims/disputes; and/or

protection of the vital interests of the Data Subjects

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  • Purposes for which we process your personal data

To conduct corporate transactions (including mergers, acquisitions and divestments)

  • Legal grounds for the processing of your personal data

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include Randstad’s interest in developing its business through mergers, acquisitions and divestments

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  • Purposes for which we process your personal data

Events

  • Legal grounds for the processing of your personal data

Based on our legitimate interest to organise events so as to better build and maintain a good relationship with our clients and our suppliers

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  • Purposes for which we process your personal data

Preventing, detecting and investigating fraud

  • Legal grounds for the processing of your personal data

To comply with our legal obligations when some authorities or administrations ask information about our contact as a client (including personal data) and/or

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include the protection of company assets, protecting its legal interests and managing legal claims/disputes

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  • Purposes for which we process your personal data

IT Support

  • Legal grounds for the processing of your personal data

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include safeguarding our assets and ensuring security of our information systems

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  • Purposes for which we process your personal data

Surveys (including satisfaction surveys)

  • Legal grounds for the processing of your personal data

Based on our legitimate interest to survey our clients so as to better understand their needs, to improve our services and to build and maintain a good relationship with our clients.

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  • Purposes for which we process your personal data

Dispute management and litigation and handling any reports through Randstad's misconduct reporting procedure

  • Legal grounds for the processing of your personal data

Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include the protection of company assets, protecting its legal interests and managing legal claims/disputes with our clients and suppliers and handling reports of potential misconduct within or relating to Randstad.

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  • Purposes for which we process your personal data

Compliance with legal or regulatory requirements 

  • Legal grounds for the processing of your personal data

Processing is necessary for compliance with our legal or regulatory obligations (e.g. obligations under tax laws to keep certain information including personal data).

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  • Purposes for which we process your personal data

To monitor and enforce compliance with Randstad policies and procedures

  • Legal grounds for the processing of your personal data

For the purpose of the legitimate interests pursued by Randstad, which include safeguarding our assets and ensuring security of our information systems.

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  • Purposes for which we process your personal data

To perform internal and external audits

  • Legal grounds for the processing of your personal data

For the purpose of the legitimate interests pursued by Randstad, which include the proper conduct of its business and accuracy of financial reporting.

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how long we keep your personal data?

Your personal data will be kept for until we have had a working contract with your company or until you have revoked your consent for marketing purposes.

We may keep your personal data longer if necessary in connection with any actual or potential dispute (e.g. we need this personal data to establish or defend legal claims), in which case we will keep your personal data until the end of such dispute; and/or for us to comply with any legal or regulatory obligation (e.g. for tax or pension purposes), in which case we will keep your personal data for as long as required by that obligation.