Looking for a role where your organizational skills truly make a difference? On behalf of our Client in Krakow, we are looking for an Executive Assistant to support the Site Leader and the local operations team. If you have a talent for "changing chaos into order," act proactively, and thrive in a dynamic environment, we look forward to receiving your CV!
what we offer
... temporary employment contract for one year
hybrid work after the onboarding period (3 days in the office)
an opportunity to gain experience in a global, innovative company
work in a supportive and dynamic team
interesting challenges and opportunities for skill development
your tasks
- act as the right hand to our Krakow Site Leader, managing their full work schedule and workday rhythm, ensuring all tasks are actioned and prioritized effectively
- provide extensive calendar management; coordinate all internal and external meetings, including leadership/team meetings, off-sites, 1:1s, QBRs, and conference calls across multiple time zones
- handle a large volume of incoming communications, acting as a liaison for the Site Leader. Use high-level discretion and maturity when handling details of a highly confidential or sensitive nature
- plan and coordinate meetings and special events (including onsite activities). Maintain and follow up on Action Item lists coming out of leadership and staff meetings
- manage complex international and domestic travel arrangements, including multiple stops, changes, and visa applications. Process, manage, and report expenses in a timely manner according to company policy
- provide comprehensive support in preparation for meetings. Prepare key documents and briefings, and create or edit presentations as needed. Maintain organizational charts if required
- organize, prioritize, and coordinate multiple work activities simultaneously with a demonstrated ability to meet deadlines and bring order to complex situations
what we expect
- 5+ years of work experience in an Administrative/Executive Assistant capacity, specifically supporting and/or reporting to an executive or senior leadership team
- fluency and high proficiency in English (speaking, reading, and writing - C1 level minimum)
- highly empathetic, proactive, action-orientated, and a fast learner. Must possess a positive mindset and a highly adaptable attitude
- exceptional administrative skills with a proven track record of turning chaos into order. High attention to detail and excellent calendaring skills
- excellent written, verbal, and interpersonal communication skills with a high level of tact and professionalism. (A good sense of humor is highly welcome as we are a fun company!)
- thrives in a fast-paced environment. Ability to deal with ambiguity, cope under pressure, and take initiative with minimal direction
- strong ability to quickly learn new tools and applications. Exceptional skills in MS Office (Outlook, Word, Excel, PowerPoint, and SharePoint) as well as typical enterprise applications for expense, travel, procure/buy areas
- exposure to working in a multinational, high-growth organization, particularly in engineering and software product companies, is a strong plus.
- bachelor’s degree preferred
Employment agency entry number 47
this job offer is intended for people over 18 years of age
