The Administrative Support role will provide operational, organisational, and administrative assistance to the Security Risk Management function. This includes supporting Travel Security, Supply Chain Security, Product Security, and Security Standards & Assurance activities. The role ensures efficient coordination across budgeting, procurement, contracting, supplier management, document control, market engagement, and project support. Helping the team operate effectively and in alignment with internal, client, and regulatory requirements.
What will your tasks involve?
- Support financial oversight for the Security Risk Management function by ensuring timely tracking and reporting of budget positions.
- Coordinate procurement activity to ensure timely processing and accuracy of purchase-related documentation.
- Ensure accurate and compliant management of all security‑related contracts.
- Provide administrative support for onboarding, managing, and monitoring suppliers supporting Security Risk Management.
- Provide operational support to markets by coordinating requests, sharing information, and escalating issues when required.
- Assist the team in creating clear, professional, and accurate documentation.
- Provide administrative support across a range of security projects and initiatives.
- Independent collection and analysis of security‑related data to enable accurate KPI reporting and performance monitoring.
- Provide everyday administrative support to ensure smooth operation of the Security Risk Management function.
What we expect from you?
- Fluency in English (knowledge of Spanish or Portuguese will be an additional asset)
- Previous experience in a large international company
- Having experience in invoicing and Purchase Orders will be an advantage
- Strong organizational skills, attention to details, expierienced with tasks that require complexity, comfortable with handling numbers and data
- High level of profesionalism and integrity in handling sensitive information
- Very good knowledge of MS Office (especially MS Excel)
- Familiarity with procurement systems (e.g. Coupa, EPPM, SAP)
What you can expect from us?
- Work in an international and well-known tobacco company
- Salary starting from 10000 PLN gross per month
- Benefit system (OK system, Medical package)
- Funding for the canteen - 270 PLN monthly
- Flexible working hours
- Temporary contract, with possibility of extention
- Hybrid work (office in Cracow, Czyżyny)
Employment agency entry number 47
this job offer is intended for people over 18 years of age
...