For our Client, a world-leading Nordic-based industrial company operating globally, we are seeking an experienced Office Coordinator who will join a newly established Global Business Services (GBS) in Gdańsk to support the daily organization and smooth functioning of the office. Our Client has recently launched their brand-new office and is now hiring the core team that will drive its future success. Joining at this foundational stage means working in a fast-paced, startup-like atmosphere within a stable global structure. You will have the direct opportunity to influence how the office functions and grows during this exciting expansion phase.
If you already have experience in a similar role within an international environment, apply and join a multicultural team where excellence is a standard, and your expertise makes a real global impact.
what we offer- collaborative, supportive, and innovative atmosphere
- great colleagues and a multicultural working environment
- benefit package including sport and medical cards
- starting with a temporary contract (with Randstad) with the goal of transitioning to a direct permanent agreement based on performance and business needs
- modern office location at Olivia Centre
- managing day-to-day administrative operations to establish and maintain an efficient and well-functioning office working environment
- managing office supply and maintenance budget
- acting as the main point of contact for the landlord and external service providers (cleaning, security, maintenance, other vendors)
- handling reception tasks - welcoming visitors, managing incoming phone calls, correspondence, and courier shipments
- maintaining conference and parking space booking solutions, ensuring all meeting spaces are set up and organized for visitors.
- supervising the maintenance of office space and office equipment (printers, coffee machines, etc.) and reporting any technical issues to the relevant stakeholders and teams
- ordering and taking care of office supplies
- supporting the organization of internal office events, team-building activities, and celebrations to foster a positive company culture
- collaborating with Health and Safety specialist, implementing required changes in the office working environment
- serving as the primary point of contact for internal communications regarding office updates and operational announcements
- minimum 1 year of experience in a similar administrative position
- experience in working in an international SSC/BPO or corporate environment would be an advantage
- fluency in both Polish and English (C1 level preferred)
- proficiency in MS Office 365
- exceptional organizational and time-management skills, with a proven ability to prioritize tasks in a fast-paced, dynamic environment
- "can-do" attitude and the ability to adapt quickly to changing priorities
- strong interpersonal and communication skills, with a natural ability to build positive relationships at all levels of the organization
- the role assumes working from office 5 days a week
Employment agency entry number 47
this job offer is intended for people over 18 years of age
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